There’s a mistake that we see so many business owners making. It seems such a small thing, that many of us do (I’ve been guilty of it myself), but it is probably costing you more than you think. That mistake is trying to do everything yourself, particularly when it comes to admin.
Your time is valuable. That’s why business owners need to stop spending time on admin and free themselves up to take on more fee-earning work.
Has your business fallen into the admin trap?
Running your own business is hard. There’s a seemingly unending supply of tasks and too often business owners take them all on themselves. How often have you found yourself saying something like this when it comes to admin?
- “It’ll only take 5 minutes.”
- “It’ll be quicker to do this myself.”
- “It’d take too long to explain what to do to someone else.”
- “I don’t want to pay someone to do something I could do myself.”
The danger of the admin trap is that it can feel like the easy option, the quick choice, the cheaper route. But that’s rarely true.
How much is your time worth?
Do you know what the above statements all have in common? They undervalue your time. This isn’t great from a personal perspective as it often leads to being overworked, feeling overwhelmed and even burnout. But it’s also not good business sense. Your time has value.
If you’re working in a professional sector like law, property, medical or financial services, your time has a very clear value. People pay you for it. A lawyer can have an hourly rate of anything from £200-£650. It simply doesn’t make sense to be doing admin at those rates.
Outsourcing can save your business money
Let’s take a closer look at some of those tasks that business owners can fall into the trap of doing themselves:
- Document formatting;
- Creating and sending invoices;
- Chasing outstanding invoices;
- Typing up notes;
- Arranging meetings; or
- Organising an event.
All these tasks take time. If your hourly rate is £300 and it takes you 3 hours to format a document, then that document has just cost your business £900. If you outsourced that task to a virtual assistant working at £40 an hour, that same document would cost only £120 to format. You’d be saving your business £780.
For legal expertise hire a lawyer, for admin expertise hire a virtual assistant
If you need a professional service, you want to work with an expert in that field. Admin is no exception to that. Our team includes experienced administrators, PAs, and Executive Assistants, with specialist experience working in legal, medical, property and financial sectors. When it comes to admin tasks, we have years of experience and expertise. There’s a good chance that an admin task that might take you three or four hours to complete, our team could do in less time and at a substantially lower rate.
Once you start outsourcing you can put your time to better use, spending more of your day on fee-earning client work and less on admin.
What our clients say about outsourcing admin tasks to us
We’re confident that we could help you to avoid the admin trap and save your business money. Here’s what some of our clients have said about the benefits of outsourcing admin tasks to us:
“The fee earners were spending probably too much time doing admin tasks when their role is to fee earn and give legal advice. They’re very, very busy. They can’t be spending even half an hour a day trying to tidy up a document or work out why the formatting is out and things like that when they’re not experts in that. They’ve got quite a high hourly rate so they should be billing for actual legal work.”
Charlotte, RW Blears LLP
“We were trying to do the work, run the business and grow the business. We were very time-poor. We were spending a lot of time on tasks that were better done by other people.
Alistair, Loney Stewart Holland
“It’s increased the amount of time I’ve got available during the day. All the things that Kellie and her team would be doing would normally have sat on my desk. So it’s freed up a lot of time.”
Matt, Shoredons & Co Legal
Are you ready to start outsourcing?
If you’re ready to start saving your business time, book a call with Kellie today.
